Kendriya Vidyalaya Sambalpur    
     




ताज़ा समाचार
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  •  THEME  ----> BIODIVERSITY CONSERVATION AND  SUSTENANCE.

    NAME OF EXHIBIT ----> LUNAR GENE BANK FOR ENDANGERED SPECIES

       45th ANNUAL SPORTS DAY CELEBRATION               AT 12:30 P.M.ON 16th DECEMBER 2010                IN THE VIDYALAYA PREMISES           


    Second  pre- board will be held on 05-01-2011.














         

    TENDER NOTICE

    LATEST-2011(JAN)

                                                                                                          

                                           Dated: 16.10.2010

     

     

                                           Sealed Bids/Tenders are invited for awarding contract for out-sourcing the services for Cleaning/sweeping,    Watch & Ward/Security and   Gardening/Beautification     in       Kendriya Vidyalaya,Sambalpur.      The closing date of receipt of sealed bid/tender is 1.00 P.M. of 01st November, 2010.  The tender form/document can be obtained from the Vidyalaya office at the above mentioned address on all working days between the period from 18.10.2010 to 01.11.2010 (between 10.00 A.M. to 12.00 NOON) against non-refundable payment of Rs.100/- each work in cash.  For details

       visit our WEBSITE:-   kvsambalpur.org.in

     

                                                                                                                       (M.D.SAHU)

                                                                                                                        PRINCIPAL

     

    TENDER DOCUMENT

     

    Sub: “Inviting Bid for engaging Service Provider Firm for providing Man power

              For Gardening and maintenance of play grounds, park service with Tools and

              materials through service contract.

     

                            Sealed competitive Bids are invited by the  Kendriya Vidyalaya,Sambalpur  from the reputed/registered Consultant/Service Provider Firm for providing Manpower for Gardening for school gardens and lawns through service contract initially for a period of 01 (one) year w.e.f.01.12.2010 which may be extended by another one year, as indicated below:-

    A.         Area of the Building:   School Garden and the lawns, parks and play grounds

                 Address/Location of the building: Kendriya Vidyalaya, Sambalpur

                                                                          At: Baraipali, Sambalpur

    B.         Man power required:-

    S.N.

    Category of Manpower

    Minimum qualifications or/and experience

    Number of personnel  required in the shift

    As per the following shifts

    01

    Gardner   ( Gents)

    Middle standard

    02

    8.00 a.m. to 4.00 p.m.

    Total two gardeners.

    C.          The agency will use its own garden tools and implements.   The agency will use seeds and saplings of flowers and plants as per Annexure-B attached.   The cost of these items will be charged extra by the Contracting Agency by showing rate of the same in attached Annexure-A

     

     

    02.            Quoted Price:

    (a)                    The Bidder shall quote unit rate which shall comprise of monthly remuneration,EPF,ESI & other statutory costs and Service charges in the format of quotation only attached(Annexure-A).

    (b)                   The service tax and any other such tax liable to be paid by the client shall be quoted by the bidder separately.

    (c)                    The rate quoted shall be fixed for the duration of the contract and shall not be subject to adjustment except the statutory provisions, if amended.

    In case of change in rate due to statutory provisions, only such change will be accepted and not any additional liability i.e. %age of profit/service charge/s etc.  As such, the bidder while submitting the bid should specifically, quote the rate etc.  in this regard.

     

    (d)                   The Bidder shall deposit Rs.10, 000/- in the form of Bank Guarantee valid for 135 days after the date of submission of bids or DD/Pay order drawn in favour of Kendriya Vidyalaya, Sambalpur payable at Sambalpur as earnest money alongwith the Bid.  The earnest money shall be returned to the unsuccessful bidders after the award of the contract.

    (e)                    The selected firm has to furnish performance security in the form of Bank Guarantee/DD for an amount of Rs.10, 000/-(Rupees ten thousand) only valid for fourteen months from the date of award of the contract.  The performance security shall be submitted within 10 days from the date of Notification of Award.  The earnest money shall be returned only after the performance security is submitted by the Contracting Agency.  The performance security amount will be returned to the agency within one month after the success completion of the period of contract.

     

    (f)                     Telex or Facsimile Bids are not acceptable.

     

    03.              Each Bidder must submit only one Bid.

     

    04.              Validity of Bid:

     

    The Bid shall remain valid for a period not less than 90 days after the deadline fixed for submission of Bids.

     

    05.              Terms and Conditions:

     

    (a)                               The remuneration shall be disbursed through cheque at the Vidyalaya premises in the presence of representative of the KV or its constituent.

    (b)                              The Contracting Agency will ensure payment by the 5th of every succeeding month to their employees provided to the Vidyalaya as per the monthly remuneration quoted without any deduction.

    (c)                               The Contracting Agency will submit the invoice/bill alongwith proof of disbursement in triplicate after  making the payment to the employees provided to the Vidyalaya buildings and premises supported with the following documents:-

     

    i.                     Details of disbursement made to the staff furnishing cheque details for each payment.

    ii.                   Proof of payment of statutory obligation such as EPF, ESI, Service Tax and any other applicable tax.

     

    Payment to the Contracting agency will be released within 15 days from the date of the receipt of the invoice/bill.

     

    (d)                              The Contracting Agency will provide Identity Card to all his employees deputed as per the format suggested by the Indenting Office valid for the period of contract.

    (e)                               The Contracting Agency shall comply with all statutory obligations.  Minor variations as per actual calculation will be borne by the Indentor/Client.

    (f)                                It is mandatory for the Contracting Agency to submit the attested copy of license obtained from the Department of Labour Commissioner,Govt.of India for running the business of private security agencies operating in the Orissa State failing which the bid will be treated as disqualified/non-responsive.

    (g)                               The normal Vidyalaya hour is from 7.30 a.m. to 3.30 p.m. for six days from Monday to Saturday.  However the Contracting Agency will provide the Gardner services all the days in a month according to the duty timing shown at pre-pages/above.  KV also reserves the right to request for the services of additional/extra manpower.  The Contracting agency will be compensated, for the extra manpower provided, by the Indenting Agency as per the rate quoted.

    (h)                               In case of absence on any working day, the monthly remuneration will be regulated as per the following formula:

     

    The monthly remuneration=Monthly remuneration-A1

     

    Where A1 = Monthly remuneration    X Nos.of days of absence

                         Nos.of days in the month

    (i)                              The Candidates/Manpower provided by the Contracting Agency shall be accepted only after scrutiny by KV.  Therefore, minimum three-four bio-data shall be made available against each slot in each category.  The candidate may be invited for personal discussion also.  No Conveyance or any other charges will be paid by the Vidyalaya.  In case, none is found suitable then additional bio-data shall be made available by the Contracting Agency, promptly i.e. within 24 hours.  The replacement of a Candidate on account of absence/unsuitability for KV shall be made within 24 hours.

    (j)                             The contracting agency will be required to sign a contract with the Vidyalaya as per the Model Contract enclosed for ready reference.  The other terms and conditions specified in the Bid document and accepted bid will also form the part of the Model Agreement.

    (k)                           In case of any loss, theft/sabotage caused by/attributable to the personnel deployed, the Vidyalaya reserve the right to claim and recover damages from Contracting Agency.

    (l)                              The antecedents of all the workers will be got verified from the police by the Contracting Agency before deployment for work.

    (m)                          The Contracting Agency will deploy the trained and sufficient SC/ST workers who are below the age of 50 years as well as physically fit and mentally alert.  The Contracting Agency will also ensure that the workers/staff deployed are free from AIDS or any other infectious disease before deployment for work.

    (n)                            The Vidyalaya shall provide a small room/space for the workers/staff deployed by the Contracting Agency.  No name plate of agency shall be allowed on the room and nobody will be allowed to stay in the Vidyalaya except the staff of contracting agency on duty.

    (o)                           The Contracting Agency shall provide to their personnel deployed for cleanliness school building and campus with impressive summer uniform as well as winter uniform with insignia.

     

    (p)            That the agency shall provide Gardening arrangements for Kendriya Vidyalaya             premises located at Baraipali wef. 1.12.2010.

          (q)               That the agency would engage, employee and provide the requisite number of trained gardeners for the purpose and also be responsible for payment of their emoluments and dues, discipline and work.

          (r)                 That the entire responsibility for taking maintenance measures of the gardens Iis of the agency.  The agency will be responsible for any loss of property etc. for negligence of the persons employed by it.

                   i.       That the Agency shall provide complete continuous gardening measures        throughout the year to the Vidyalaya by changing the personnel in rotation or replacement if necessary.

     

     

    06.              Evaluation of Bid:

     

    The indenter will evaluate and compare the Bids determined to be substantially responsive i.e. which are properly signed, and conform to the terms and conditions in the following manner:

     

    (i)      The bid will be treated as non-responsive if following terms and

           Conditions are not fulfilled and related documents are not attached.

                           

    (a)    Copy of proof of registration of the agency with Labour Department of Central Government.

    (b)   Brief profile of the company and evidence to establish that the bidder has minimum experience of five years in cleaning/sweeping.

    (c)    Copy of proof showing that the Agency has minimum average annual financial turn over of Rs.20 lakhs during the last three years ending March, 2010.

    (d)   The agency is required to produce solvency certificate from a scheduled bank for an amount not less than Rs.25 lakhs.

    (e)    The agency should have 100 personnel including supervisors on their regular rolls, a proof of which is required to be produced.

    (f)     Audited Balance sheet and profit and loss account

    (g)    PAN No and Current IT clearance certificate

    (h)    Attested copy of proof of EPF registration

    (i)      Attested copy of proof of ESI registration

    (j)     Attested copy of proof of service tax registration

    (k)   The Bidder shall deposit Rs.10, 000/- in the form of Bank Guarantee valid for 135 days after the date of submission of bids or DD/Pay order drawn in favour of Kendriya Vidyalaya, Sambalpur payabale at Sambalpur as earnest money alongwith the Bid.  The earnest money shall be returned to the unsuccessful bidders after the award of the contract.

     

    (ii)                Remuneration of staff, quoted below minimum wages applicable for Un-skilled, Semi-skilled, Skilled, Clerical and Non-technical supervisory staff, in the Government of India shall render the Bid disqualified for evaluation.

    (iii)               The evaluation will be done for all the items put together (Manpower and materials) Indenting Office will award the contract to the lowest evaluated responsive bidder.

     

    07.              Award of Contract:

     

    (a)    The Indenter will award the contract to the bidder whose Bid has been determined to be substantially responsive and who has offered the lowest price as per Para 7.

    (b)   The Indenter reserves the right at the time of award of contract to increase or decrease the requirement of manpower indicated in Para 2 above.

    (c)    The indenter prior to the expiration of the Bid validity period will notify the bidder whose Bid is accepted for the award of contract. The terms of the accepted offer shall be incorporated in the contract.

    (d)   Notwithstanding the above, the Indenter reserves the right to accept or reject all Bids and to cancel the biding process and reject all Bids at any time prior to the award of the contract.

     

     

     

    08.              Last date and time of receipt of Bids

     

          Bids are to be submitted in the sealed envelope superscribed as “Bids for providing Gardening Services in Kendriya Vidyalaya, Sambalpur on service charge basis” latest by 1.00 PM of 01.11.2010.  The sealed bids/tenders will be opened at 3.00 p.m. at Vidyalaya in the presence of bidders on last date of submission of tenders i.e. 01.11.2010.  If the closing date of receipt of sealed bids/tenders and opening date of sealed bids/tenders happens to be declared Holiday then the sealed bids/tenders will be deposited/received/opened on the next working day, other terms and conditions and the time schedule remaining unchanged.  An earnest money of Rs.10, 000/- is to be deposited alongwith tender document.

     

          The Indentor looks forward to receive the Bid in the format of Bid attached only and appreciate the interest of the service provider in the KV.

     

     

                                                                                 

                                                                                              PRINCIPAL

                                                                                  KENDRIYA VIDYALAYA,

                                                                                             SAMBALPUR

     

     

    TENDER DOCUMENT

     

    Sub: “Inviting Bid for engaging Service Provider Firm for providing Man power for

              (Cleaning/Sweeping) Including materials through service contract.

     

                            Sealed competitive Bids are invited by the  Kendriya Vidyalaya,Sambalpur  from the reputed/registered Consultant/Service Provider Firm for providing Manpower including materials for cleaning/sweeping(School Building & Campus) through service contract initially for a period of 01 (one) year w.e.f.01.12.2010 which may be extended by another one year, as indicated below:-

    A.         Area of the Building:   School Buildings and the campus

                 Address/Location of the building: Kendriya Vidyalaya, Sambalpur

                                                                          At: Baraipali, Sambalpur

    B.         Man power required:-

     

    S.N.

    Category of Manpower

    Minimum qualifications or/and experience

    Number of workers required

    In the following way/timing

    01

    Supervisor for cleanliness

    Middle standard

    01

    6.30 a.m. to 5.00 p.m.

    02

    Workers for cleanliness-Gents

    Primary standard

    03

    6.30 a.m. to 3.00 p.m.

    03

    Workers for cleanliness-Ladies

    Primary standard

    03

    6.30 a.m. to 3.00 p.m.

     

    Total one Supervisor and six workers for cleanliness

    An outline of tasks to be carried out by different category of manpower provided is detailed as under:

     

    S.N.

    Category of Manpower

    Responsibilities

    01

    Supervisor for cleanliness

    To supervise the workers deployed for cleanliness of school buildings and the  campus

    02

    Workers for cleanliness

    To clean the school buildings and the campus including the toilet and bath rooms.

     

    C.              Materials for cleanliness to be used as per attached Annexure-B.  The cost of materials,however,will be charged extra by the Contracting Agency by showing rate of the same in attached Annexure-A.

    D.              Work will have to be got done in the following way:-

    i.                          Sweeping of entire area of the buildings and surroundings of buildings and collection of all waste material and disposal of the same as per instructions of the Vidyalaya.

    ii.                         Cleaning of the floor area with wet floor dusters and detergent disinfectants etc.once in the morning before opening the Vidyalaya and thereafter every 2 hours especially in the areas like corridors, staris and reception etc.  Spraying of flit/anti-termite treatment and rodent control etc.are to be made daily and whenever necessary, for keeping the class rooms, other rooms, toilets etc.  free from mosquitoes, flies, termite/pests/rats etc.

    iii.                       Cleaning and washing of toilets and urinals using deodorants, detergent and disinfectants once in the morning, after the lunch break and again in the afternoon.

     

    iv.                       Cleaning of carpets with vacuum cleaner to be provided by the Contractor.

     

    v.                        Sweeping and cleaning of open areas, roads, passage, lawns, stage,field,park etc. with the boundary of the Vidyalaya wall surroundings to this buildings

    vi.                       Regular dusting/cleaning of furniture(table and chair) and equipments,telephones,book cases, filing cabinets,almirahs and doors and windows including removal of cobwebs every before opening of the Vidyalaya i.e. 7.15 a.m.

     

    vii.                     Provisions of soap and liquid soap of good quality in the toilets and placing sufficient quantity of naphthalene balls/cakes and odonil cakes in the urinals.  The Contract ring Agency will ensure that the toiletries mentioned above are always available near each washbasin in the buildings.

     

    viii.                    List of items/cleaning materials required is attached vide Annexure-B.

     

    ix.                       The choking of the sanitary installations e.g. w.c’s Traps, Bottle traps, gully traps etc. is to be cleared within 24 hours of noticing the complaint.

     

    x.                        All complaints of leakage in the GI & CI pipes etc. are also to be attended within 24 hours.

     

    ITEMS OF WORK TO BE DONE ONCE IN A WEEK SUNDAY

     

    i.                           Washing and Scrubbing of floor areas with detergents and dirt removing agent.

    ii.                         Acid cleaning of sanitary wares, without damaging their shines.

    iii.                        Removing stains from floors, doors and partitions by using surf or any suitable detergent as are found necessary without leaving any undesirable post cleaning marks.

    iv.                       Cleaning of filled surfaces in the corridors and staircases.

    v.                         Cleaning of water storage tanks, water coolers, desert coolers

    vi.                       Polishing of name plates and number plates with brass(on each floor)

    vii.                      Dusting and cleaning of fans, electrical fittings, window panes with glass cleaning chemical/agents and cleaning of partition, paneling etc.including removal of cobwebs.

    Requirements from the staff of agency… their duties and behavior etc.

     

    01.   The contractor shall comply with all the laws and regulations applicable in the matter of such workers as are engaged by it.

    02.   The contractor’s staff shall not disturb the employees of the JKV or make any sort of noise in the school premises.

    03.   The contractor’s workers shall be polite, courteous, well behaved and honest.

    04.   The contractor shall be fully responsible and liable for any theft, burglary fire or any other mischievous deed done by its workers.

    05.   The antecedents of all the workers will be got verified from the police by the agency before deployment for work.

    06.   Insurance and accident risks of the workers will be the responsibility of the Contractor.

    07.   Arbitration: In case of any dispute between the Contractor and the KV arising cut of or in relation to the agreement, the dispute shall be referred to a sole Arbitrator to be appointed by the KV and the decision of such arbitrator shall be conclusive and binding on both the parties.  The arbitration shall be governed by the provisions of the Indian Arbitration Act, 1940.

    08.   Jurisdiction: The courts at the station will have jurisdiction over all legal disputes under t his agreement.

     

    03.              Quoted Price:

     

    (a)                    The Bidder shall quote unit rate which shall comprise of monthly remuneration,EPF,ESI & other statutory costs and Service charges in the format of quotation only attached(Annexure-A).

    (b)                   The service tax and any other such tax liable to be paid by the client shall be quoted by the bidder separately.

    (c)                    The rate quoted shall be fixed for the duration of the contract and shall not be subject to adjustment except the statutory provisions, if amended.

     

    In case of change in rate due to statutory provisions, only such change will be accepted and not any additional liability i.e. %age of profit/service charge/s etc.  As such, the bidder while submitting the bid should specifically, quote the rate etc.  in this regard.

     

    (d)                   The Bidder shall deposit Rs.10, 000/- in the form of Bank Guarantee valid for 135 days after the date of submission of bids or DD/Pay order drawn in favour of Kendriya Vidyalaya, Sambalpur payable at Sambalpur as earnest money alongwith the Bid.  The earnest money shall be returned to the unsuccessful bidders after the award of the contract.

    (e)                    The selected firm has to furnish performance security in the form of Bank Guarantee/DD for an amount of Rs.50,000/-(Rupees fifty thousand) only valid for fourteen months from the date of award of the contract.  The performance security shall be submitted within 10 days from the date of Notification of Award.  The earnest money shall be returned only after the performance security is submitted by the Contracting Agency.  The performance security amount will be returned to the agency within one month after the success completion of the period of contract.

     

    (f)                     Telex or Facsimile Bids are not acceptable.

     

    04.              Each Bidder must submit only one Bid.

     

    05.              Validity of Bid:

     

    The Bid shall remain valid for a period not less than 90 days after the deadline fixed for submission of Bids.

     

    06.              Terms and Conditions:

     

    (a)                               The remuneration shall be disbursed through cheque at the Vidyalaya premises in the presence of representative of the KV or its constituent.

    (b)                              The Contracting Agency will ensure payment by the 5th of every succeeding month to their employees provided to the Vidyalaya as per the monthly remuneration quoted without any deduction.

    (c)                               The Contracting Agency will submit the invoice/bill alongwith proof of disbursement in triplicate after  making the payment to the employees provided to the Vidyalaya buildings and premises supported with the following documents:-

     

    i.                     Details of disbursement made to the staff furnishing cheque details for each payment.

    ii.                   Proof of payment of statutory obligation such as EPF, ESI, Service Tax and any other applicable tax.

     

    Payment to the Contracting agency will be released within 15 days from the date of the receipt of the invoice/bill.

     

    (d)                              The Contracting Agency will provide Identity Card to all his employees deputed as per the format suggested by the Indenting Office valid for the period of contract.

    (e)                               The Contracting Agency shall comply with all statutory obligations.  Minor variations as per actual calculation will be borne by the Indentor/Client.

    (f)                                The normal working hour of the Vidyalaya is from 7.00 a.m. to 3.30 p.m six days from Monday to Saturday.  However, the Contracting Agency will deploy their workers and provide the services of cleanliness for seven days in a week from Monday to Sunday according to the duty timing shown at pre-pages/above.  Vidyalaya also reserves the right to request for the services of additional/extra manpower.  The Contracting agency will be compensated, for the extra man power provided, by the Indenting Agency as per the rate quoted.

    (g)                               In case of absence on any working day, the monthly remuneration will be regulated as per the following formula:

     

    The monthly remuneration=Monthly remuneration-A1

     

    Where A1 = Monthly remuneration    X Nos.of days of absence

                         Nos.of days in the month

    (h)                            The Candidates/Manpower provided by the Contracting Agency shall be accepted only after scrutiny by KV.  Therefore, minimum three-four bio-data shall be made available against each slot in each category.  The candidate may be invited for personal discussion also.  No Conveyance or any other charges will be paid by the Vidyalaya.  In case, none is found suitable then additional bio-data shall be made available by the Contracting Agency, promptly i.e. within 24 hours.  The replacement of a Candidate on account of absence/unsuitability for KV shall be made within 24 hours.

    (i)                              The contracting agency will be required to sign a contract with the Vidyalaya as per the Model Contract enclosed for ready reference.  The other terms and conditions specified in the Bid document and accepted bid will also form the part of the Model Agreement.

    (j)                             In case of any loss, theft/sabotage caused by/attributable to the personnel deployed, the Vidyalaya reserve the right to claim and recover damages from Contracting Agency.

    (k)                           The antecedents of all the workers will be got verified from the police by the Contracting Agency before deployment for work.

    (l)                              The Contracting Agency will deploy the trained and sufficient SC/ST workers who are below the age of 50 years as well as physically fit and mentally alert.  The Contracting Agency will also ensure that the workers/staff deployed are free from Aids or any other infectious disease before deployment for work.

    (m)                          The Vidyalaya shall provide a small room/space for the workers/staff deployed by the Contracting Agency.  No name plate of agency shall be allowed on the room and nobody will be allowed to stay in the Vidyalaya except the staff of contracting agency on duty.

    (n)                            The Contracting Agency shall provide to their personnel deployed for cleanliness school building and campus with impressive summer uniform as well as winter uniform with insignia.

     

    07.              Evaluation of Bid:

     

    The indenter will evaluate and compare the Bids determined to be substantially responsive i.e. which are properly signed, and conform to the terms and conditions in the following manner:

     

    (i)      The bid will be treated as non-responsive if following terms and

           Conditions are not fulfilled and related documents are not attached.

                           

    (a)    Copy of proof of registration of the agency with Labour Department of State/Central Government.

    (b)   Brief profile of the company and evidence to establish that the bidder has minimum experience of five years in cleaning/sweeping.

    (c)    Copy of proof showing that the Agency has minimum average annual financial turn over of Rs.20 lakhs during the last three years ending March, 2010.

    (d)   The agency is required to produce solvency certificate from a scheduled bank for an amount not less than Rs.25 lakhs.

    (e)    The agency should have 100 personnel including supervisors on their regular rolls, a proof of which is required to be produced.

    (f)     Audited Balance sheet and profit and loss account

    (g)    PAN No and Current IT clearance certificate

    (h)    Attested copy of proof of EPF registration

    (i)      Attested copy of proof of ESI registration

    (j)     Attested copy of proof of service tax registration

    (k)   The Bidder shall deposit Rs.10,000/- in the form  of Bank Guarantee valid for 135 days after the date of submission of bids or DD/Pay order drawn in favour of Kendriya Vidyalaya,Sambalpur payabale at Sambalpur as earnest money alongwith the Bid.  The earnest money shall be returned to the unsuccessful bidders after the award of the contract.

     

    (ii)                Remuneration of staff,quoted below minimum wages applicable for Un-skilled,Semi-skilled,Skilled,Clerical and Non-technical supervisory staff, in the Government of India shall render the Bid disqualified for evaluation.

    (iii)               The evaluation will be done for all the items put together (Manpower and materials) Indenting Office will award the contract to the lowest evaluated responsive bidder.

     

    08.              Award of Contract:

     

    (a)    The Indenter will award the contract to the bidder whose Bid has been determined to be substantially responsive and who has offered the lowest price as per Para 7.

    (b)   The Indenter reserves the right at the time of award of contract to increase or decrease the requirement of manpower indicated in Para 2 above.

    (c)    The indenter prior to the expiration of the Bid validity period will notify the bidder whose Bid is accepted for the award of contract. The terms of the accepted offer shall be incorporated in the contract.

    (d)   Notwithstanding the above, the Indenter reserves the right to accept or reject all Bids and to cancel the biding process and reject all Bids at any time prior to the award of the contract.

    09.              Last date and time of receipt of Bids

     

          Bids are to be submitted in the Sealed envelope superscribed as “Bids for providing Services for cleaning/sweeping etc. in Kendriya Vidyalaya,Sambalpur on service charge basis” latest by 1.00 PM of 01.11.2010.  The sealed bids/tenders will be opened at 3.00 p.m. at Vidyalaya in the presence of bidders on last date of submission of tenders i.e. 01.11.2010.  If the closing date of receipt of sealed bids/tenders and opening date of sealed bids/tenders happens to be declared Holiday then the sealed bids/tenders will be deposited/received/opened on the next working day, other terms and conditions and the time schedule remaining unchanged.  An earnest money of Rs.10, 000/- is to be deposited alongwith tender document.

          The Indentor looks forward to receive the Bid in the format of Bid attached only and appreciate the interest of the service provider in the KV.

     

     

                                                                                 

                                                                                              PRINCIPAL

                                                                                  KENDRIYA VIDYALAYA,

                                                                                             SAMBALPUR

     

     

              

    TENDER DOCUMENT

     

    Sub: “Inviting Bid for engaging Service Provider Firm for providing Man power

              For Security service through service contract.

     

                            Sealed competitive Bids are invited by the  Kendriya Vidyalaya,Sambalpur  from the reputed/registered Consultant/Service Provider Firm for providing Manpower for providing Security (School Building & Campus) through service contract initially for a period of 01 (one) year w.e.f.01.12.2010 which may be extended by another one year, as indicated below:-

    A.         Area of the Building:   School Buildings and the campus

                 Address/Location of the building: Kendriya Vidyalaya,Sambalpur

                                                                          At: Baraipali, Sambalpur

    B.         Man power required:-

    S.N.

    Category of Manpower

    Minimum qualifications or/and experience

    Number of personnel  required in the shift

    As per the following shifts

    01

    Security Guards

    Middle standard

    01

    6.00 a.m. to 2.00 p.m.

    02

    Security Guards

    Middle standard

    01

    2.00 p.m. to 10.00 p.m.

    03

    Security Guards

    Middle standard

    02

    10.00 p.m. to 6.00 a.m.

     

    Total for security guards.

     

     

    02.            Quoted Price:

    (a)                    The Bidder shall quote unit rate which shall comprise of monthly remuneration,EPF,ESI & other statutory costs and Service charges in the format of quotation only attached(Annexure-A).

    (b)                   The service tax and any other such tax liable to be paid by the client shall be quoted by the bidder separately.

    (c)                    The rate quoted shall be fixed for the duration of the contract and shall not be subject to adjustment except the statutory provisions, if amended.

    In case of change in rate due to statutory provisions, only such change will be accepted and not any additional liability i.e. %age of profit/service charge/s etc.  As such, the bidder while submitting the bid should specifically, quote the rate etc.  in this regard.

     

    (d)                   The Bidder shall deposit Rs.10, 000/- in the form of Bank Guarantee valid for 135 days after the date of submission of bids or DD/Pay order drawn in favour of Kendriya Vidyalaya,Sambalpur payable at Sambalpur as earnest money alongwith the Bid.  The earnest money shall be returned to the unsuccessful bidders after the award of the contract.

    (e)                    The selected firm has to furnish performance security in the form of Bank Guarantee/DD for an amount of Rs.15,000/-(Rupees fifteen thousand) only valid for fourteen months from the date of award of the contract.  The performance security shall be submitted within 10 days from the date of Notification of Award.  The earnest money shall be returned only after the performance security is submitted by the Contracting Agency.  The performance security amount will be returned to the agency within one month after the success completion of the period of contract.

     

    (f)                     Telex or Facsimile Bids are not acceptable.

     

    03.              Each Bidder must submit only one Bid.

     

    04.              Validity of Bid:

     

    The Bid shall remain valid for a period not less than 90 days after the deadline fixed for submission of Bids.

     

    05.              Terms and Conditions:

     

    (a)                               The remuneration shall be disbursed through cheque at the Vidyalaya premises in the presence of representative of the KV or its constituent.

    (b)                              The Contracting Agency will ensure payment by the 5th of every succeeding month to their employees provided to the Vidyalaya as per the monthly remuneration quoted without any deduction.

    (c)                               The Contracting Agency will submit the invoice/bill alongwith proof of disbursement in triplicate after  making the payment to the employees provided to the Vidyalaya buildings and premises supported with the following documents:-

     

    i.                     Details of disbursement made to the staff furnishing cheque details for each payment.

    ii.                   Proof of payment of statutory obligation such as EPF, ESI, Service Tax and any other applicable tax.

     

    Payment to the Contracting agency will be released within 15 days from the date of the receipt of the invoice/bill.

     

    (d)                              The Contracting Agency will provide Identity Card to all his employees deputed as per the format suggested by the Indenting Office valid for the period of contract.

    (e)                               The Contracting Agency shall comply with all statutory obligations.  Minor variations as per actual calculation will be borne by the Indentor/Client.

    (f)                                It is mandatory for the Contracting Agency to submit the attested copy of license obtained from the Department of Labour Commissioner, Govt.of India for running the business of private security agencies operating in the Orissa State failing which the bid will be treated as disqualified/non-responsive.

    (g)                               The normal Vidyalaya hour is from 7.30 a.m. to 3.30 p.m. for six days from Monday to Saturday.  However the Contracting Agency will provide the security services round the clock all the days in a month according to the duty timing shown at pre-pages/above.  KV also reserves the right to request for the services of additional/extra manpower.  The Contracting agency will be compensated, for the extra manpower provided, by the Indenting Agency as per the rate quoted.

    (h)                               In case of absence on any working day, the monthly remuneration will be regulated as per the following formula:

     

    The monthly remuneration=Monthly remuneration-A1

     

    Where A1 = Monthly remuneration    X  Nos.of days of absence

                         Nos.of days in the month

    (i)                              The Candidates/Manpower provided by the Contracting Agency shall be accepted only after scrutiny by KV.  Therefore, minimum three-four bio-data shall be made available against each slot in each category.  The candidate may be invited for personal discussion also.  No Conveyance or any other charges will be paid by the Vidyalaya.  In case, none is found suitable then additional bio-data shall be made available by the Contracting Agency, promptly i.e. within 24 hours.  The replacement of a Candidate on account of absence/unsuitability for KV shall be made within 24 hours.

    (j)                             The contracting agency will be required to sign a contract with the Vidyalaya as per the Model Contract enclosed for ready reference.  The other terms and conditions specified in the Bid document and accepted bid will also form the part of the Model Agreement.

    (k)                           In case of any loss, theft/sabotage caused by/attributable to the personnel deployed, the Vidyalaya reserve the right to claim and recover damages from Contracting Agency.

    (l)                              The antecedents of all the workers will be got verified from the police by the Contracting Agency before deployment for work.

    (m)                          The Contracting Agency will deploy the trained and sufficient SC/ST workers who are below the age of 50 years as well as physically fit and mentally alert.  The Contracting Agency will also ensure that the workers/staff deployed are free from AIDS or any other infectious disease before deployment for work.

    (n)                            The Vidyalaya shall provide a small room/space for the workers/staff deployed by the Contracting Agency.  No name plate of agency shall be allowed on the room and nobody will be allowed to stay in the Vidyalaya except the staff of contracting agency on duty.

    (o)                           The Contracting Agency shall provide to their personnel deployed for security school building and campus with impressive summer uniform as well as winter uniform with insignia. Torch light, whistle, lathi etc.

    (p)                           That the agency shall provide security arrangements for KV buildings/premises located at Baraipali wef. 1.12.2010.

    (q)                           That the agency would undertake to engage,employ and provide the requisite number of trained Ex-Servicemen for the purpose and also be responsible for payment of their emoluments and dues, discipline and work.  In situations where Ex-Servicemen are not available others can be engaged for the purpose by the agency.

    (r)                             That the entire responsibility for taking security measures of the said building/premises is of the agency and the Vidyalaya will not be liable to pay anything for the security lapses as provided.  The agency will be responsible for any loss of property etc. for negligence of the persons employed by it.

    (s)                            That the Agency shall provide complete continuous security measures throughout the 24 hours by changing the personnel in rotation or replacement.

     

    06.              Evaluation of Bid:

     

    The indenter will evaluate and compare the Bids determined to be substantially responsive i.e. which are properly signed, and conform to the terms and conditions in the following manner:

     

    (i)      The bid will be treated as non-responsive if following terms and

           Conditions are not fulfilled and related documents are not attached.

                           

    (a)    Copy of proof of registration of the agency with Labour Department of Central Government.

    (b)   Brief profile of the company and evidence to establish that the bidder has minimum experience of five years in cleaning/sweeping.

    (c)    Copy of proof showing that the Agency has minimum average annual financial turn over of Rs.20 lakhs during the last three years ending March, 2010.

    (d)   The agency is required to produce solvency certificate from a scheduled bank for an amount not less than Rs.25 lakhs.

    (e)    The agency should have 100 personnel including supervisors on their regular rolls, a proof of which is required to be produced.

    (f)     Audited Balance sheet and profit and loss account

    (g)    PAN No and Current IT clearance certificate

    (h)    Attested copy of proof of EPF registration

    (i)      Attested copy of proof of ESI registration

    (j)     Attested copy of proof of service tax registration

    (k)   The Bidder shall deposit Rs.10,000/- in the form of Bank Guarantee valid for 135 days after the date of submission of bids or DD/Pay order drawn in favour of Kendriya Vidyalaya,Sambalpur payabale at Sambalpur as earnest money alongwith the Bid.  The earnest money shall be returned to the unsuccessful bidders after the award of the contract.

     

    (ii)                Remuneration of staff,quoted below minimum wages applicable for Un-skilled,Semi-skilled,Skilled,Clerical and Non-technical supervisory staff, prescribed by the Government of India shall render the Bid disqualified for evaluation.

     

     

     

    07.              Award of Contract:

     

     

    (a)    The Indenter will award the contract to the bidder whose Bid has been determined to be substantially responsive and who has offered the lowest price as per Para 7.

    (b)   The Indenter reserves the right at the time of award of contract to increase or decrease the requirement of manpower indicated in Para 2 above.

    (c)    The indenter prior to the expiration of the Bid validity period will notify the bidder whose Bid is accepted for the award of contract. The terms of the accepted offer shall be incorporated in the contract.

    (d)   Notwithstanding the above, the Indenter reserves the right to accept or reject all Bids and to cancel the biding process and reject all Bids at any time prior to the award of the contract.

    08.              Last date and time of receipt of Bids

     

          Bids are to be submitted in the Sealed envelope superscribed as “Bids for providing Security Services in Kendriya Vidyalaya,Sambalpur on service charge basis” latest by 1.00 PM of 01.11.2010.  The sealed bids/tenders will be opened at 3.00 p.m. at Vidyalaya in the presence of bidders on last date of submission of tenders i.e. 01.11.2010.  If the closing date of receipt of sealed bids/tenders and opening date of sealed bids/tenders happens to be declared Holiday then the sealed bids/tenders will be deposited/received/opened on the next working day, other terms and conditions and the time schedule remaining unchanged.  An earnest money of Rs.10, 000/- is to be deposited alongwith tender document.

          The Indentor looks forward to receive the Bid in the format of Bid attached only and appreciate the interest of the service provider in the KV.

     

     

                                                                                 

                                                                                              PRINCIPAL

                                                                                  KENDRIYA VIDYALAYA,

                                                                                             SAMBALPUR

     

     

     

     










     
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